Annual ROC Filing

  – Private Limited Companies are required to file its Annual Accounts and Returns disclosing details of its shareholders, directors etc to the Registrar of Companies. Such compliances are required to be made once a year.

–  LLPs in India must file its Annual Return within 60 days from the end of the close of the financial year and Statement of Account & Solvency within 30 days from the end of six months of close of financial year. In addition to the MCA annual return, LLPs must also mandatorily file income tax return every year.

First Board Meeting: First Meeting of Board of Directors is required to be held within 30 days of Incorporation of Company. Notice of Board Meeting must be send to every director at least 7 days before the meeting.

– Subsequent Board Meetings: Minimum 4 Board Meetings to be held every year with not more than 120 days gap between two meetings.

– Filing of Disclosure of interest by Directors: Every director at:

* First meeting in which he participates as director; or
* First meeting of Board in every FY; or
* Whenever there is change in disclosures Shall disclose in Form MBP‐1 (along with list of relatives and concern of relatives in the Company as per RPT definition), his concern or interest in any company,  body corporate, firm or other association of individuals (including shareholding interest). Form MBP‐1 shall be kept in the records of the company.

– First Auditor: First Auditor of the company shall be appointed by the BOD within 30 days of Incorporation who shall hold the office till the conclusion of 1st AGM. In case of First Auditor, filing of ADT-1 is not mandatory.

– Subsequent Auditor: The BOD shall appoint the auditor in first AGM of company who shall hold the office till the conclusion of 6th AGM and shall inform the same to ROC by filing ADT-1. The responsibility to file Form ADT 1 is that of the company and not of the auditor within 15 days from the date of appointment.

– Annual General Meeting: Every Company is required to hold an Annual General Meeting on or before 30th September every year during business hours (9 am to 6pm), on a day that is not a public holiday and either at the registered office of the Company or within the city, town or village where the registered office is situated. A 21 clear days’ notice is required to be given for the same.
Filing of Annual Return (Form MGT-7): Every Private Limited Company is required to file its Annual Return within 60 days of holding of Annual General Meeting. Annual Return will be for the period 1st April to 31st March.

– Filing of Financial Statements (Form AOC-4): Every Private Limited Company is required to file its Balance Sheet along with statement of Profit and Loss Account and Director Report in this form within 30 days of holding of Annual General Meeting.

– Statutory Audit of Accounts: Every Company shall prepare its Accounts and get the same audited by a Chartered Accountant at the end of the Financial Year compulsorily. The Auditor shall provide an Audit Report and the Audited Financial Statements for the purpose of filing it with the Registrar.

– Every Company is required to file the annual accounts and the annual returns within 30 days and 60 days respectively from the conclusion of the Annual General Meeting.

– Yes, Annual Returns are to be filed in the prescribed Form-11. This form is considered as the summary of management affairs of LLP, like numbers of partners along with their names. Moreover, the form 11 has to be filed by 30th May every year.

– Late filing or not filing of LLP annual return will attract a penalty of Rs.100 per day from the last day of filing to the payment processing date.